David Doe

Designer - Redshoe

September
 
25
, 
2015
 

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party science

My Event Story:

Powering the Pope

by Torry Whitney

September
 
25
, 
2015
 


Working with the City of New York to power Pope Francis' procession through Central Park was experience of a lifetime.

Preparing for the event was no small task. When I witnessed tens of thousands of people pouring into the park for a once-in-a-lifetime chance to see the Pope, I was humbled. It was an honor to have been a part of this event.

 

Here is my event story.

ACT I: DAYTIME
Daytime means lawn games and firing up the grill. Don’t be afraid to potluck the party. Assign specific guests to bring condiments, buns, snacks, sides, and drinks. Your role as host? Party atmosphere and the world’s best burger.

I personally swear by this mouth-watering (and fool-proof) burger recipe from Bon Appetit and I’ve never had any complaints.
The BA Burger Deluxe from Bon Appetit.
Have some pre-mixed cold drinks available via large beverage dispensers and help guests mingle and meet each other by enforcing the put-your-name-on-your-cup rule. Pass on the red solos, and opt for a slightly nicer disposable (or non-disposable) cup or glass and provide silver Sharpies for tagging. You’ll save money in the long run and waste fewer cups this way.

Setting up a few tents for shade will also go a long way in keeping guests comfortable and providing separate spaces for the party. And as far as games go, I’m a big fan of slam ball and a can-frisbee game called Kan Jam.
ACT 2: Dusk
Dusk is great for drum circles and grilled sweets. This is a great time to light planted tiki torches to keeps bugs away and to highlight the impending sunset. Toss some fruit on the grill for a sweet surprise dessert. Watermelon, peaches, strawberries are all awesome on the grill, but any fruit (or avocado!) works great.

Have guests BYO percussion instruments, and purchase a few of your own to add to your party closet. I like tambourines, rhythm bongos, and percussion blocks.
ACT 3: Darkness
Darkness, of course, means dancing and more drinks. This is a great time to ask guests to collaborate on the music selection by passing around your iPad and having guests add their favorite summer jams to the playlist.

Now is the time for fun party lighting, too. Attaching simple string lights to the tents you used during the day can bring energy back to the lawn. And a single moving light near your speakers will draw eyes and happy feet to the “dance floor.”

Finally, surprise your guests with roaming trays of chilled toasting shots. Premix your favorite summery beverage–I like cucumber with gin or spicy tequila concoctions – and pour them into disposable shot glasses for easy access. This is one of my favorite things to do, especially towards the end of the evening. Encourage celebratory dedications with each toast.

And don’t forget to toss one back yourself for the badass barbecue you crafted.

author

Torry Whitney

Torry Whitney is a Customer Success Manager at Splash, and works closely with Splash Enterprise customers, including Budweiser, Coach and Oakley. Her role is to ensure each event is executed to perfection. To her, the best events are ones that give guests an experience they'll remember forever.

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