The last thing you want to think about is hitting capacity. Because hitting capacity for your event would be a good thing… right?
Unfortunately, not keeping track of the number of attendees, and subsequently, violating fire permit laws, is a common problem for many event planners. Avoid this by using an old-fashioned clicker or the Splash App using the “checked out” status -- that’s key for tracking who’s in and out of the space.
Pro tip: have the fire permit in hand and contract printed out. And have another person keep track of how it feels inside the event, whether it’s hot in the venue or too crowded.
A couple good questions to consider asking the venue manager about the space:
• How many people in the venue makes it feel full?
• How many people makes it feel empty?
• Where can lines form?
• How many people can be at the bar at a time? (A typical drink order takes about 2 minutes. Alleviate bar crowds by having cocktail wait staff holding pre-made drinks.)